We recognise that when you visit the site and provide us with personal information, you trust that we will act responsibly and keep your information secure and confidential. We are committed to safeguarding the privacy of our website visitors.
This Privacy Notice provides details of the personal data we collect from you, what we do with it, how we look after it, how you might access it and who it might be shared with.
What personal data do we collect?
The personal data we collect depends on whether you just visit our website or use our services.
If you visit our website, you do not need to provide us with any personal data. However, certain information is collected using cookies (see below), such as the date and time of retrieval of one of our web pages, your browser type and settings, your operating system, the last web page you visited, the data transmitted and the access status, and your IP address.
If you use our services, personal data is required to fulfil the requirements of a contractual or service relationship, which may exist between you and our organisation. We do not collect personal data about you unless you voluntarily provide it. The data that may be retained includes:
• your full name;
• your date of birth;
• your gender;
• your postal address;
• your email address;
• your telephone number;
• your unique taxpayer reference;
• your national insurance number;
• your bank account and payment card details;
• details about payments made between us;
• names of companies you are associated with.
We do not knowingly process personal data of children under 16.
A cookie is a small text file written to the hard drive when a visitor accesses a website. It contains information about their actions on the website but does not contain any personal information about visitors to the website. There are lots of different types of cookies, some of which are essential for the website to function correctly. Click here to learn more about cookies or refer to the Information Commissioner’s Office (ICO) .
The only cookies used on this site are for collecting analytical data at a summary level. No individual information is stored apart from that voluntarily entered by site visitors.
What we do with your personal data
We process personal data only for the purpose for which it is collected, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal data for a purpose unrelated to the purpose for which we originally collected the data, we will notify you and explain the legal basis for such processing. We may process your personal data without your knowledge or consent where this is required or permitted by law.
Set out below is a description of the purposes, periods, and applicable legal basis for processing and retaining your personal data.
- Client registration and providing our services:
– Legal basis – Contract fulfilment
– Retention period – Until legal retention period expires
- Payment management
– Legal basis – Necessary for our legitimate interests to recover debts owed to us
– Retention period – Until debts recovered and/or legal retention period expires
- Notification of changes to our terms
– Legal basis – Contract fulfilment and legal compliance.
– Retention period – Until legal retention period expires
We may also use your personal data for other similar purposes, including marketing and communications, but that will only occur in the case we have your consent or another legal justification for doing so.
We do not disclose information about individual visits to our website or any other personal information that you may give us to any third parties without your permission, unless required by law.
How do we look after personal data?
We limit the amount of personal data collected only to what is fit for the purpose, as described above. We restrict, secure and control all of our information assets against unauthorised access, damage, loss or destruction; whether physical or electronic. We retain personal data only for as long as is described above, to respond to your requests, or longer if required by law. If we retain your personal data for historical or statistical purposes we ensure that the personal data cannot be used further. While in our possession, together with your assistance, we try to maintain the accuracy of your personal data.
We will notify you and any applicable regulator of any suspected personal data breach where we are legally required to do so.
How can you access your personal data?
You have the right to request access to any of your personal data we may hold. If any of that information is incorrect, you may request that we correct it. You may also request that we stop using it or even delete it completely.
Where you have previously given your consent to process your personal data, you also have the right to request that we port or transfer your personal data to a different service provider or to yourself, if you so wish.
Where it may have been necessary to get your consent to use your personal data, at any moment, you have the right to withdraw that consent. If you withdraw your consent, we will cease using your personal data without affecting the lawfulness of processing based on consent before your withdrawal.
If you would like to make a request in relation to any of the above please email us at firstname.lastname@example.org
We may need to request specific information from you to assist us in confirming your identity and ensuring your right to access your personal data.
Our Contact Information (Data Protection Officer)
Baker Watkin LLP
Middlesex House, Rutherford Close
Telephone: +441438 750555
Our Supervisory Authority
You have the right to lodge a complaint with any Supervisory Authority. See our Supervisory Authority contact details below:
The Information Commissioner’s Office
Telephone: +44 1625 545 745
The information contained on our website is of a general nature and not intended to address the circumstances of any particular individual or entity. Whilst we have made an effort to provide accurate and up to date information, it is recommended that you consult us before taking or refraining from taking action based on matters discussed.
Baker Watkin LLP is registered as a limited liability partnership in England & Wales, number OC382767. The registered office is at Suite 3 Middlesex House, Rutherford Close, Stevenage, Herts SG1 2EF.
A list of the members of Baker Watkin LLP is available for inspection at the registered office.
In this website any reference to “Baker Watkin”, “we”, “our”, “us” is to Baker Watkin LLP.
Baker Watkin LLP is registered for Value Added Tax and the VAT number is 158 2531 07.
Chartered accountants and business advisers
Baker Watkin LLP is regulated for a range of investment business activities by the Institute of Chartered Accountants in England and Wales.
Since we are not authorised by the Financial Conduct Authority then we may have to refer you to someone who is authorised if you need advice on investments. However, as we are licensed by the Institute of Chartered Accountants in England and Wales, we may be able to provide certain investment services that are complementary to, or arise out of, the professional services we are providing to you.
Baker Watkin LLP is registered to carry on audit work in the UK and Ireland by the Institute of Chartered Accountants in England and Wales.
Audit work is governed by Audit Regulations and Guidance, which can be found at www.icaew.com/regulations.
Baker Watkin LLP is a member firm of the Institute of Chartered Accountants in England and Wales.
The audit work of Baker Watkin LLP is governed by International Standards on Auditing (UK and Ireland), which can be found at www.frc.org.uk/Our-Work/Codes-Standards/Audit-and-assurance/Standards-and-guidance/Standards-and-guidance-for-auditors/Auditing-standards.aspx.
Professional liability insurance details
In accordance with the disclosure requirements of the Provision of Services Regulations 2009, our professional indemnity insurance is arranged through Omnyy LLP of 9th Floor, John Stow House, 18 Bevis Marks, London, EC3A 7JB. The territorial coverage is worldwide excluding professional business carried out from an office in the United States of America or Canada and excludes any action for a claim brought in any court in the United States of America or Canada.
Conflict of interest avoidance measures
If a conflict of interest should arise, either between two or more of our clients, or in the provision of multiple services to a single client, we will take such steps as are necessary to deal with the conflict. In resolving the conflict, we would be guided by the Code of Ethics of The Institute of Chartered Accountants in England and Wales which can be viewed at http://www.icaew.com/en/
Codes of conduct
All work by Baker Watkin LLP is governed by the Code of Ethics of the Institute of Chartered Accountants in England and Wales, which can be found at www.icaew.com/regulations, Part B. Our audit work is governed by APB Ethical Standards, which can be found at http://frc.org.uk/Our-Work/Codes-Standards/Audit-and-assurance/Standards-and-guidance/Standards-and-guidance-for-auditors/Ethical-standards-for-auditors.aspx.
All of these are in English.